Administrative Assistant

Center For Family Life in Sunset Park • New York, NY

8h • $21 - $23 • Onsite

About The Position

Center for Family Life (CFL) is seeking an Administrative Assistant to provide administrative and data-entry support to CFL’s various programs. The Administrative Assistant is responsible for keeping accurate participant records, recording data in a timely manner, and assisting clients and guests who visit our reception or call our office.

Requirements

• High School or Equivalency Diploma required
• At least one year of experience in an office setting required
• Fast typing skills; knowledge of touch typing is strongly preferred
• Intermediate knowledge of word processing software (MS Word) and spreadsheets (MS Excel)
• Strong written and oral communication skills
• Strong customer service skills
• Great attention to detail and excellent organizational skills
• Flexible, with the ability to pivot between tasks and respond to new priorities
• Works well independently as well as part of a team
• Willing to learn new skills and open to giving and receiving feedback
• Interested in social and economic justice
• Must build and maintain positive, professional interactions with clients, vendors, co-workers, partners, guests, and all community members
• Must have a strong sensitivity to cultural differences among staff, clients, and community members
• Must possess a strong belief in people’s ability to grow and change
• Must always present oneself professionally and demonstrate appropriate boundaries with teens, parents, co-workers, vendors, partners, and guests.

Nice To Haves

• bachelor's degree preferred
• Experience with databases is a plus
• Bilingual in Spanish or Mandarin preferred

Responsibilities

• Recording client and participant information in our database
• Identifying errors, omissions, and inconsistencies in the data and reporting them to the Data and Impact Manager
• Handling client and participant information responsibly
• Maintaining client and participant files up to date and organized
• Assisting clients, vendors, and guests coming to reception or calling our office
• Maintaining wait lists for specific programs
• Receiving and sorting mail and packages
• Maintaining our phone directory up to date
• Distributing gift cards and checks
• Ordering supplies and restocking
• Making announcements over the PA system and supporting fire drills
• Other clerical tasks assigned by the Data and Impact Manager, Office Manager, or CFL leadership

Benefits

• Medical, dental, vision, and life insurance benefits
• opportunity to participate in additional voluntary life insurance, disability insurance, and a flexible spending account
• 403(b) retirement plan, including employer match and employer non-elective contribution at the employer’s discretion
• 12 holidays, 2 floating holidays, and up to 20 paid vacation days per year
• one paid sick day per month

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED