Administrative Assistance

NDT Global Group • Houston, TX

3d • Hybrid

About The Position

The goal of the Administrative Assistant is to perform general office support with a variety of clerical activities and related tasks and provide daily administrative support to the management team. The company is the leading provider of inline diagnostic solutions, advanced data insights, subsea inspection, and integrity management services that safeguard energy-sector infrastructure. They combine advanced ultrasonic inspection technologies with market-leading Ultra-High Resolution Magnetic Flux Leakage (MFL) inspection capabilities to support pipeline operators. Innovation is at the core of the company's mission, continuously challenging the boundaries of existing technologies to deliver transformational solutions. Employees have the opportunity to work alongside colleagues from different product lines, share knowledge across technologies, and contribute to innovative solutions.

Requirements

• A High School Diploma is required
• Minimum of 2 years of experience in administrative service-oriented role is required
• Experience in travel and booking management
• Must be proficient in spoken and written English
• Basic knowledge of Enterprise Resource Planning System (Navision or similar)
• Basic knowledge of Concur
• Intermediate knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook)

Nice To Haves

• A Technical Diploma or technical vocational training in Administration or related education is preferred

Responsibilities

• Monitors incoming telephone calls and forwards calls to appropriate personnel or department
• First point of contact for customers and visitors. Welcomes on-site visitors, ensures proper sign in procedures are completed, and directs guests to appropriate personnel
• Organizes travel arrangements for incoming visitors and employees, where required, while optimizing travel costs in conjunction with requested bookings
• Performs other related clerical duties as requested such as word processing, creating spreadsheets, and presentation or photocopying, filing, and collating information
• Performs general data entry and assists departments with filing needs
• Aids in the preparation and organization of meetings with external customers
• Orders, receives, stocks, and distributes office supplies
• Receives, sorts, and forwards incoming and outgoing mail
• Assists with updating company and department procedures
• Assists in budgeting process with regards to office management
• Other duties as assigned

Benefits

• Health Benefits: Eligible from the 1st of the month (medical, dental, vision, Life)
• 401k, Roth, and Match: Eligible as of day 1
• Vacation and sick time: Accrues as of day 1
• Volunteer time off
• Hybrid / Flexible work environment
• Great team and a strong company culture
• Training and development opportunities
• Challenging tasks in innovative and diverse teams
• Attractive compensation system

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED