Administrative Assistant-Respite Care
About The Position
Comunilife is looking for an experienced Administrative Assistant for our Respite Program in Harlem. The Administrative Assistant is responsible for the office administrative functions program including maintaining and filing all leases and lease renewals, work orders for tenants and facilities, updating the program directory, answering telephones, and typing memorandums. The Administrative Assistant adheres to the office protocols including rent collection, procurement, and petty cash policies; orders program and office supplies, prepares and maintains related program Office reports/records.
Requirements
- An Associates Degree in Accounting, Business, Finance, or a related degree from a two-year college or technical school and one year of purchasing and procurement experience and/or training; or equivalent combination of education / experience.
Nice To Haves
- Prefer Bilingual (Spanish).
Responsibilities
- Screen all incoming calls and respond to routine inquiries.
- Prepare minutes of meetings, notices, special reports, correspondence, and packaging of resource material as required, for various program activities.
- Adhere to all policies including rent collection, procurement, and petty cash custodian.
- Establish and maintain organized filing systems that record all contracts, proposals program files, correspondence, documents, and reports.
- Assist in material preparation and logistics for program meetings.
- Update and maintain various on-site program files and mailing lists.
- Maintain client entitlements, leases, and other fiscal functions.
- Review, sort, distribute and respond to daily incoming mail for the Program Director and all staff.
- Prepare transmittal office supplies and purchases from the hardware stores and other vendors.
- Follows Comunilife procurement and petty cash procedures.
- Maintain and track facility and unit work order, and rent collection activities.
- Prepare the purchase orders for program and office supplies, as needed and client needs as directed by the Program Director.
- Operate a computer to enter, retrieve, review, or modify data; utilizing word processing, database, and software programs.
- Enters and updates rent collection entries in a web-based platform and generates reports to ensure 100% accuracy.
Benefits
- generous benefit and paid time off package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
