Administrative Assistant

Porter-Leath • Memphis, TN

16d • $18 - $20 • Onsite

About The Position

Under the direction of the Site Manager, the Administrative Assistant provides administrative/clerical support to the site.

Requirements

• HSD or GED is required.
• Minimum 2 two years related professional work experience within an office environment is required.
• Knowledge of office procedures and troubleshooting.
• Good written and oral communication skills to include telephone skills and manners.
• Excellent customer service skills.
• Computer skills: word processing, spreadsheets, database management, e-mail, calendar, Internet, etc.
• Organizational skills to determine workload priorities and complete a variety of tasks comprising a heavy workload on time.
• Skill to evaluate given information, research additional information needed, and evaluate and compile the information.
• Recordkeeping/writing skills to maintain accurate, up-to-date logs so that information is readily researched and retrieved.
• Ability to multitask in a busy environment.
• Ability to maintain confidentiality and objectivity.
• Ability to work as a team player to interact and assist all employees as necessary.
• Must have and maintain reliable transportation, valid vehicle registration, and state appropriate level of insurance.

Nice To Haves

• Previous experience with a non-profit organization is preferred.

Responsibilities

• Provide translation services both verbal and written in Spanish/English, and vice versa.
• Perform clerical duties including typing letters, memos, and reports using a computer; preparation and mailing of packets; creating newsletters/flyers; establishing and effectively using filing/retrieval systems; making copies; routing incoming/outgoing mail; inputting data into database systems.
• Maintain up-to-date departmental resources files, parent and community mailing lists, phone lists, form letters, and forms.
• Assure the security of the clients, staff, and center resources by greeting visitors and directing authorized individuals to proper locations.
• Attend meetings and record minutes as requested.
• Answer and screen phone calls for the department, take messages, and refer calls/messages to the appropriate staff member.
• Maintain and compile departmental statistical reports and records using a computer.
• Maintain office supplies inventory by checking stock levels regularly, anticipating needed supplies, placing and expediting orders, and verifying receipt of supplies.
• Maintain a calendar for the department and assist with arranging meetings, conferences, teleconferences, and travel.
• Keep supervisor informed of all issues in a timely and concise manner.
• Assist with special projects as assigned by the Manager.
• Contribute to team effort by performing other duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED