Administrative Assistant

Core4ce • Bath Township, OH

1d

About The Position

We are seeking a highly organized, detail-oriented Administrative Assistant with expertise as a Journeyman Business and Financial Operations Specialist. The ideal candidate will excel at managing workflows, facilitating training sessions, maintaining records systems, and supporting operational processes to ensure efficiency and compliance. This individual will play a vital role in supporting organizational goals, managing tasker workflows, onboarding new employees, and driving records management initiatives.

  This position is designed to be flexible, with responsibilities evolving to meet business needs and enable individual growth.

Requirements

• Ability to obtain Secret Clearance.
• Proven experience as an administrative assistant with expertise in business and financial operations.
• Proficiency in Tasker and other workflow management systems.
• Strong understanding of records management policies and procedures, with experience facilitating training sessions.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Strong communication and interpersonal skills to train and collaborate with employees at all levels.
• Ability to work independently while contributing to team efforts.

Nice To Haves

• Experience in onboarding and in-processing new employees.
• Familiarity with perpetual records annotations and systems management.
• Knowledge of organizational compliance standards related to records and training.

Responsibilities

• Manage and track 29 open suspense items in Tasker with due dates ranging from the current day to mid-November.
• Create and close suspense items efficiently, ensuring deadlines are met and workflows are streamlined (e.g., 176 suspense items created and 144 closed).
• Train team members unfamiliar with Tasker programs to ensure operational consistency and proficiency.
• Facilitate records management refresher training across the branch to maintain compliance and knowledge of policies and procedures.
• Conduct inbox and records systems clean-up to ensure accurate and organized documentation.
• Update records annotations, including perpetual records, to reflect accurate information.
• Regularly attend quarterly records meetings to stay informed on updates and provide input on process improvements.
• Lead newcomer/in-processing training sessions for new employees to ensure smooth integration into organizational processes (e.g., 30 training assignments completed).
• Assign and oversee training programs, such as Summer Surge training (e.g., 13 training assignments).
• Collaborate with leadership to design and improve onboarding and training materials.
• Actively participate in monthly branch meetings to stay informed about organizational updates and contribute insights to ongoing projects.
• Work closely with cross-functional teams to ensure alignment on business operations, financial processes, and training initiatives.
• Successful management and closure of tasker workflows within deadlines.
• Completion of onboarding training assignments and branch-wide records management training.
• Regular attendance and active participation in quarterly records meetings and monthly branch meetings.
• Improvement of records systems through clean-up and annotation updates.

Benefits

• 401(k) with 100% company match on the first 6% deferred, with immediate vesting
• Comprehensive medical, dental, and vision coverage—employee portion paid 100% by Core4ce
• Unlimited access to training and certifications, with no pre-set cap on eligible professional development
• Tuition assistance for job-related degrees and courses
• Paid parental leave, PTO that grows with tenure, and generous holiday schedules

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees