Administrative Assistant

Marymount University • Lexington, MA

15d

About The Position

Manages the day-to-day operations of the School of Nursing Professions office with discretion and independent judgment, including collection, processing and analytics essential for student admissions, progression, graduation, and accreditation reports. Serves as a resource for staff in administrative processes across programs within the school.

Requirements

• Bachelor’s degree required (B.A., B.S.) required, field of Nursing preferred.
• 1-2 years of administrative experience; working in Higher Ed a plus.
• Microsoft Suite experience required; Strong attention to detail and comfortable handling event logistics.

Responsibilities

• Formulate data collection tools as needed and then collect, organize, process, and analyze applicable student data associated with admissions, progression, and graduation for department and university assessment and accreditation reports.
• Serve as WebAdmit administrator, liaison with Undergraduate and Graduate Admissions.
• Monitor and track School budget and expenses assuring compliance with university policies and procedures and maintaining confidentiality of data.
• Prepares purchase requisitions; processes invoices and check requests; runs monthly financial reports to balance budget; coordinates travel reimbursements; basic interpretation of budget documents
• Manages the day-to-day operations of the School office, such as maintaining School calendar, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence; and ordering supplies, classroom and other room assignments; job posting preparation.
• Communicates professionally and timely with adjunct faculty and current students regarding School programs including admission requirements and processes, programmatic guidelines, and administrative tasks.
• Assists faculty with internal and external grant budget management.
• Assists with planning and implementation of special events organization and logistics such as annual interview day, hooding ceremony, and new student orientation.
• Has primary responsibility for updating the department web page, preparing weekly department bulletins, event flyers and program banners.
• Serves as public face of School to internal and external stakeholders.
• Performs other duties as assigned.

Benefits

• Marymount offers a comprehensive and flexible benefits program designed to support the health, well-being, and work-life balance of our benefit-eligible faculty, staff, and their eligible dependents.
• The University’s retirement plan includes a diversified portfolio of investment options, with a University match of up to 3% of employee pretax contributions for full-time employees.
• In addition to competitive health and welfare benefits, Marymount offers flexible and hybrid work arrangements for eligible positions, allowing up to two remote workdays per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level