ADMINISTRATIVE ASSISTANT

HPI Real Estate Services & Investments•Taylor, TX

1h•Onsite

About The Position

Purpose / Summary of Position: This role provides administrative support for the Taylor office. Greet and welcome guests and employees Direct visitors to the appropriate area Answer, screen and forward incoming phone calls Ensure the office is clean and presentable Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Support office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Assist with contract management / help direct vendors & suppliers / landlord, property management Manage, create, and complete purchase orders using Ariba Provide onsite support for other support teams, including: HR / IT / FIN / FAC / LEG / Others Order office supplies and keep inventory of stock Manage breakroom supplies and keep the area operational Update calendars and schedule meetings / conference room booking Support onsite events, wellness activities, and EHS & FE training Perform other clerical receptionist duties as needed General shipping / receiving support Other general administrative duties as required Assist Account Team as required

Requirements

2 - 5 years of experience in an administrative assistant/support type role required
Minimum HS Diploma required, Some College/College Degree or comparable work experience preferred
Strong work ethic, integrity, and exceptional customer service
Timely and accurate work product; ability to work independently and with flexibility
Strong administrative, organizational skills, and ability to prioritize work and attention to detail
Self-starter, highly motivated
Technical/Special Skills: Familiarity with computer software programs such as Microsoft Office products (Word, Excel, PowerPoint, Publisher) required
Excellent communication skills required
Schedule is M-F in person onsite
Ability to work in a diverse and dynamic environment

Responsibilities

Greet and welcome guests and employees
Direct visitors to the appropriate area
Answer, screen and forward incoming phone calls
Ensure the office is clean and presentable
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Support office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Assist with contract management / help direct vendors & suppliers / landlord, property management
Manage, create, and complete purchase orders using Ariba
Provide onsite support for other support teams, including: HR / IT / FIN / FAC / LEG / Others
Order office supplies and keep inventory of stock
Manage breakroom supplies and keep the area operational
Update calendars and schedule meetings / conference room booking
Support onsite events, wellness activities, and EHS & FE training
Perform other clerical receptionist duties as needed
General shipping / receiving support
Other general administrative duties as required
Assist Account Team as required