Administrative Assistant

City of West University Place • Houston, TX

1d • Onsite

About The Position

This position provides administrative support for the Administration Department, which includes the City Manager's Office, City Secretary's Office, and Human Resources. Typical duties may include: responding to resident inquiries, overseeing procurement and inventory control of general office supplies, assisting in department budget planning, supporting the Freedom of Information Act (FOIA) request process, helping maintain contract and record management, and supporting general Human Resource functions including basic data entry and scheduling across multiple departments.

Requirements

• High school diploma, GED or equivalent and three (3) years of progressively responsible administrative/clerical experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• Notary public, or ability to obtain within one year of hire date.
• Pass a background check, a drug screen, physical exam, and a reference check.

Responsibilities

• Provides accurate customer service responses to customer inquiries that are complex in nature by various forms of communication including phone, email, mail, or in person including referrals to other government agencies.
• Assist and support functions for the City Secretary's Office and Human Resources.
• Provide administrative support functions to multiple City departments and divisions.
• Maintain current and accurate records of contract information and coordinate with personnel to ensure compliance with contracts/agreements.
• Manages the procurement and restocking of office supplies, including placing orders through online retailers and making local trips to nearby stores and post offices as needed.
• Provide guidance to city staff, residents, and customers in various activities necessary to navigate the city services and the organization.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED