Administrative Assistant

GMR Marketing•New Berlin, WI

22h•$50,000 - $60,000•Hybrid

About The Position

GMR Marketing is seeking a highly organized and proactive Administrative Assistant to provide high-level support to agency leaders and departments. This role is a trusted partner responsible for keeping day-to-day operations running smoothly while helping executives stay organized, focused, and prepared. The role involves managing complex calendars, coordinating travel and meetings, supporting key administrative processes, and collaborating across teams to ensure work moves forward efficiently. Success requires strong organizational skills, sound judgment, discretion, and the ability to anticipate needs in a fast-paced, ever-changing environment. The ideal candidate is resourceful, adaptable, enjoys balancing multiple priorities, and building strong relationships across the organization. This is a flexible hybrid role, with approximately one day per week in our New Berlin, WI headquarters.

Requirements

Advanced proficiency with Microsoft Office and other business systems used for travel, expense reporting, presentations, databases, and administrative operations.
Ability to quickly learn new tools and technologies to support evolving business needs.
Strong organizational skills.
Sound judgment.
Discretion when handling confidential information.
Ability to anticipate needs in a fast-paced, ever-changing environment.
Resourcefulness.
Adaptability.
Ability to balance multiple priorities.
Ability to build strong relationships across the organization.
Takes ownership.
Enjoys solving problems.
Takes pride in delivering exceptional support.

Nice To Haves

Understand executive communication styles, work preferences, and organizational priorities to provide thoughtful, proactive support.
Maintain accuracy and strong attention to detail across multiple priorities.
Communicate professionally and confidently with stakeholders at all levels while fostering trust, collaboration, and a high level of service.
Provide on-site support for meetings, company events, and executive visits while partnering with facilities to ensure seamless execution.

Responsibilities

Serve as a trusted partner to executives by anticipating needs, managing complex calendars, and helping prioritize competing business demands.
Coordinate domestic and international travel while proactively managing scheduling conflicts, itinerary changes, and travel disruptions.
Manage a wide range of operational responsibilities, including purchase orders, supplier setup, budget and legal document routing, organizational charts, presentation preparation, internal approvals, and other administrative processes.
Build strong partnerships with executives, senior leaders, and cross-functional teams.
Plan and execute meetings and events by coordinating schedules, agendas, presentation materials, room logistics, catering, and follow-up actions.
Provide on-site support for meetings, company events, and executive visits while partnering with facilities to ensure seamless execution.
Take ownership of responsibilities by proactively anticipating challenges, identifying process improvements, and delivering high-quality support in a fast-paced environment.
Adapt to changing priorities, provide backup administrative coverage as needed, and maintain flexibility to occasionally work outside of standard business hours.