MITIMCo Administrative Assistant

MIT•Cambridge, MA

16h•Onsite

About The Position

ADMINISTRATIVE ASSISTANT, MITIMCo, will support the Operations team and Chief Financial Officer; take initiative to resolve problems; interpret policies and collaborate with colleagues; synthesize, evaluate, and communicate information clearly; evaluate tasks and processes efficiently; schedule internal and external meetings with varying complexities and multiple resources; respond to internal and external inquiries; schedule complex travel; process expense reimbursements; support development activities for teams and all of Operations; assist with document and presentation preparation; partner with peer Administrative Assistants to carry out Operations accounts payable process including creating requisitions, maintaining purchase orders, submitting invoices, and tracking spending in MIT’s accounting system; coordinate the annual budget process; and support annual processes involving departments across Operations, such as annual policy manual revisions and logging incidents for compliance reviews.

Requirements

Excellent organizational and communication skills (written and verbal)
Minimum five years administrative or related work experience
Demonstrated ability to resolve complex problems in a timely manner with attention to detail and determining a course of action with minimal supervision
Ability to set priorities and manage multiple activities at once while dealing with frequent interruptions
Effectively adapt approach across a variety of communication styles
Desire to give and receive feedback and operate with a growth mindset
Deal with confidential information using tact and discretion
Balance detail orientation with big picture thinking
Comfort interacting with high-level executives
Ability to work from Cambridge, MA office

Nice To Haves

Bachelor's Degree

Responsibilities

Support the Operations team and Chief Financial Officer
Take initiative to resolve problems
Interpret policies and collaborate with colleagues
Synthesize, evaluate, and communicate information clearly
Evaluate tasks and processes efficiently
Schedule internal and external meetings with varying complexities and multiple resources
Respond to internal and external inquiries
Schedule complex travel
Process expense reimbursements
Support development activities for teams and all of Operations
Assist with document and presentation preparation
Partner with peer Administrative Assistants to carry out Operations accounts payable process including creating requisitions, maintaining purchase orders, submitting invoices, and tracking spending in MIT’s accounting system
Coordinate the annual budget process
Support annual processes involving departments across Operations, such as annual policy manual revisions and logging incidents for compliance reviews