Administrative Assistant (ETS) | Temporary

Emory University•Atlanta, GA

8d•Onsite

About The Position

The Division of Animal Resources within the Emory National Biomedical Research Center at Emory University is currently seeking a temporary Administrative Assistant to join our team. Our work consists of typical office support duties as described in position. The ideal candidate should be motivated, dependable, detail-oriented, have a positive attitude. The Administrative Assistant should have good communication skills with co-workers, the management team, PI’s, research staff, students, and other support services. Collaborate. Innovate. Serve. These three simple words capture what we do at ENBRC to help advance science and improve the health and well-being of humans and non-human primates. Dedicated to discovering causes, preventions, treatments, and cures of disease, Emory National Biomedical Research Center (ENBRC) is improving human and animal health and lives worldwide. One of seven NPRCs funded by the NIH, EPC conducts studies that make breakthrough discoveries possible. Learn more at http://enbrc.emory.edu

Requirements

Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Nice To Haves

Excellent interpersonal and written and verbal communication skills

Responsibilities

Ensures office activities comply with Emory policies and procedures.
Responds to incoming telephone calls.
Maintains calendars and prioritizes meeting requests for management.
Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
May complete forms, grant applications, and/or correspondence associated with programs.
Prepares charts and graphs for reports and presentations.
Creates and edits scientific, programmatic or other reports associated with department's primary business.
Schedules meetings and handles logistics for meetings and special events.
Prepares materials for meetings and special events.
Initiates, processes, and maintains records and invoices.
Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
Plans and coordinates travel arrangements.
Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
Establishes and organizes filing systems.
Oversees ordering and maintenance of office supplies.
May supervise or direct the work of support staff and/or students.
Performs related responsibilities as required.