Administrative Assistant - PARC

City of Savannah•Savannah, GA

1d•Onsite

About The Position

The City of Savanah is looking for an energetic and detail-oriented individual to join our Human Services Team as the next Administrative Assistant. This position performs a variety of intermediate to complex administrative and clerical functions in support of the department. Some duties and projects may be of a highly confidential or sensitive nature and is based upon the department assigned.

Requirements

Associate Degree in Business or Public Administration or related field supplemented by two (2) years of administrative, clerical, or customer service experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
Must possess and maintain a valid state driver's license with an acceptable driving history.
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.
Knowledge of the principles and practices of governmental accounting.
Knowledge of municipal auditing principles and practices.
Knowledge of city budgetary and purchasing policies.
Knowledge of relevant local, state, and federal regulations.
Knowledge of office equipment.
Skill in developing short- and long-range plans.
Skill in establishing priorities and organizing work.
Skill in public and interpersonal relations.
Skill in the use of office equipment and in the training of others in its use.
Skill in oral and written communication.

Responsibilities

Performs word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents.
Processes invoices for payment and is responsible for departmental purchasing records and related documents.
Prepares and gathers budget information for data entry and reports.
Maintains records of expenditures and reconciles accounts.
Performs research on policy, rules and regulations, and historical data.
Maintains and assist with the preparation of the Resource Center quarterly calendars.
Enters departmental payroll and prepares personnel forms for worker's compensation, accident reports, insurance, risk management, and any other necessary related forms or payroll functions.
Maintains and updates membership information, program activities, and center offerings within the Civic Rec database.
Maintains comprehensive confidential, sensitive personnel records; assists in preparing Personnel Action forms for discipline, including demotion, termination of employees working with HR Analyst.
Performs accurate and timely data entry, including employee information, timekeeping, and other departmental records
Prepares and coordinates travel arrangements for conferences and training in accordance with policy