Administrative Assistant

Defence Construction Canada•Bushell Park, SK

12d•Onsite

About The Position

Defence Construction Canada (DCC) is seeking an organized, detail-driven Administrative Assistant for its Moose Jaw Site. This role is crucial for providing timely, high-quality support in areas such as contract payments, document control, reception, financial administration, and data management. DCC has a long history of supporting national defence by delivering infrastructure and environmental solutions for the Government of Canada. The Administrative Assistant will contribute to this mission by maintaining accurate records, managing contract payments, overseeing document control, handling front-office activities, and supporting all site staff. DCC is recognized as a Gold Seal Employer by the Canadian Construction Association.

Requirements

College diploma in Business Administration, Office Administration, or a related field.
Three years of relevant administrative experience or an equivalent combination of education and experience.
Administrative best practices, records management, and intermediate Microsoft Office skills.
Understanding of accounting principles, accounts payable, and financial processes.
Ability to use applicable computer software and operating systems.
Strong attention to detail, organization, communication, and the ability to manage multiple priorities and deadlines.

Nice To Haves

General accounting coursework and/or basic accounting experience.

Responsibilities

Provide daily administrative and operational support to employees at the Moose Jaw Site.
Support other administrative staff with shared priorities, coverage, and site workflow.
Maintain documents, records, files, databases, and correspondence in support of document control and contract administration.
Prepare, track, and file contract documents, payment records, meeting materials, and routine correspondence.
Take and prepare minutes for monthly meetings.
Perform receptionist duties, including greeting visitors, responding to inquiries, directing calls, and supporting front-office coordination.
Process accounts payable, vendor payments, service billing, and contract payment information with accurate coding, approvals, documentation, and data entry.
Perform quality control on data entry, including expenses, timesheets, accounts payable, service billing, and contract administration information.
Enter and maintain data related to procurement, contract administration, payment processing, and time reporting in the enterprise system.
Assist with year-end financials, new fiscal year file setup, records archiving, and document retention.
Prepare purchase orders for office supplies, furniture, and service contracts.
Support site administrative processes, records management, and operational coordination as needed.

Benefits

100% employer-paid health and dental premiums
Generous annual sick leave
$400 annual wellness allowance
$2,500 mental health coverage in addition to regular paramedical coverage
Telus Virtual Health Care
$750 Health Care Spending Account
Life, accidental death, and short-term disability insurance
Enhanced employee and family assistance program
Maternity and parental leave top-up to 93% of regular earnings for up to 37 weeks
Flexible workplace options, including a $400 work-from-home allowance every two years
Public-service pension plan
Comprehensive vacation and paid leave programs
Deluxe travel benefit plans