Administrative Assistant
Join the IBP Team•Fresno, CA
•$18 - $21
About The Position
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.
Requirements
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Experience as an administrative assistant or in a similar role.
- Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
Nice To Haves
- Experience with billing and payroll
- Ability to assist with scheduling
- Proficiency in both English and Spanish is preferred
Responsibilities
- Manage and process client billing and invoicing in a timely and accurate manner
- Assist with general accounting duties, including data entry, account reconciliation, and file maintenance
- Active ownership of accounts receivable functions, including following up on outstanding payments
- Provide administrative support to the accounting, sales, production, and operations teams
- Assist with payroll processing and timekeeping reviews as needed
- Organize and maintain digital and physical files and records
- Prepare reports and spreadsheets for internal tracking and analysis
- Answer and direct phone calls, take messages and handle inquiries
- Communicate professionally with clients, vendors, and team members
- Support with general office tasks and assist other departments as needed
- Perform other administrative and financial support tasks as assigned
Benefits
- Medical, dental, and vision coverage
- Company Life Insurance
- Longevity Stock Program
- IBP Foundation Scholarship opportunities
- Paid vacation and holidays
- Employee Financial Assistance Program
- Opportunities for growth and advancement.
- 401(K) (Pre-Tax and Post-Tax)
- Roth 401(k) with company matching
- Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
