Administrative Assistant
Community Violence Intervention Center•Grand Forks, ND
•$19 - $23•Onsite
About The Position
The Administrative Assistant is responsible for the daily operations of the office including answering a multi-line phone system, greeting guests, completing agency errands, as well as various administrative tasks.
Requirements
- High school or General Education Degree (GED)
- Two years of relevant experience in an office environment
- Strong working knowledge of Microsoft Office programs
- Proven experience as an Administrative Assistant or similar role
- Strong clerical skills with meticulous attention to detail
- Ability to multi-task effectively in a fast-paced environment handling multiple phone lines
- Strong organizational skills with the ability to prioritize tasks efficiently
- A proactive attitude towards problem solving and assisting team members
- Must possess and maintain a valid driver’s license
- Have access to personal transportation
- Willing to complete agency errands when needed
Responsibilities
- Serve as the first point of contact for the organization, managing all front-office operations.
- Welcome and direct visitors while providing excellent customer service.
- Operate a multi-line phone system to handle and route incoming calls.
- Maintain a clean and organized reception area.
- Maintain the agency’s supply inventory by closely monitoring stock levels, anticipating future needs, and placing orders to ensure optimal inventory.
- Distribute supplies to other agency locations as needed.
- Handle all incoming and outgoing mail and coordinate deliveries.
- Prepare and complete daily bank deposits.
- Process in-kind donations for the organization.
- Complete the necessary payment forms for processing.
- Assist staff with various administrative tasks.
- Assist and support the Director of Administrative Services in overseeing facility operations, including making service calls, performing minor maintenance tasks, and scheduling fire drills.
- Practice confidentiality over client, employee, donor, and agency information.
- Perform other duties as assigned.
Benefits
- Generous leave package including annual leave, sick leave, and personal days
- 11 paid holidays
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- 403(b) with employer match
- Potential eligibility for federal student loan forgiveness
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
