Administrative Assistant

BKM Management Company•Portland, OR

3d•Onsite

About The Position

BKM Management Company is a growing firm looking for driven, entrepreneurial professionals passionate about their work. Located in Portland, Oregon, this Administrative Assistant role requires someone who enjoys working within a small, entrepreneurial environment that is mission-driven, results-driven, and detail-oriented. The ideal candidate will exercise good judgment, possess strong written and verbal communication, administrative, and organizational skills, and maintain a realistic balance among multiple priorities. This role involves working independently on projects from conception to completion, handling a variety of activities and confidential matters with discretion, and working under pressure at times. The position requires working in-office at least 5 days a week.

Requirements

3 years administrative support experience
Working knowledge of MS Office (Word, Excel, PowerPoint)
Master efficiency in Microsoft Outlook calendaring
Motivated and results-driven with strong work ethic

Nice To Haves

Bachelor's degree preferred
Yardi/AVID experience a plus

Responsibilities

Act as Receptionist with answering and directing phone calls.
Greet office visitors including vendors, tenants, and prospective tenants.
Provide general office organization, filing and scanning support.
Complete a broad variety of administrative tasks for the office such as opening mail, ordering office supplies, and making labels and folders.
Code and submit invoices daily through AVID/Yardi Relay.
Work orders to vendors as needed.
Check out keys to brokers, tenants, or vendors.
Keep tenant and vendor contact lists updated.
Send memos to tenants as directed.
Assist in tracking tenant and vendor certificate of insurance expirations.
Package leases for corporate signature.