Administrative Assistant
About The Position
SEIU Local 2015 is seeking a highly organized and detail-oriented Administrative Assistant to support regional or departmental operations across the organization. This position reports to a Regional Director or Department Leader and plays a critical role in ensuring efficient administrative operations, strong data integrity, and high-quality support to staff, members, and leadership. The Administrative Assistant serves as a key operational partner, supporting day-to-day administrative functions, maintaining tracking systems, coordinating logistics, and ensuring compliance with organizational processes. This role requires strong organizational discipline, adaptability, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. This position will be based in the Sacramento office until the Stockton office is established. Upon opening, the role will transition to a hybrid schedule of three (3) days per week in Stockton and two (2) days per week in Sacramento.
Requirements
- 2–3 years of administrative assistant or related experience in a corporate, nonprofit, union, or public-sector environment
- Experience supporting multiple teams, managers, or departments in a fast-paced setting
- Demonstrated experience with data entry, reporting, and maintaining tracking systems
- Strong experience preparing professional correspondence and administrative materials
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to type at least 45 words per minute
- Strong organizational and time management skills
- Ability to multitask, prioritize, and meet deadlines under pressure
- Experience working with diverse teams and stakeholders
Nice To Haves
- Bilingual skills highly desirable
- Experience in a union or mission-driven organization preferred
Responsibilities
- Provide comprehensive administrative support to assigned departments and leadership
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Prepare agendas, meeting materials, and take and distribute meeting minutes
- Draft and edit correspondence including emails, reports, forms, and announcements
- Maintain organized filing systems (electronic and hard copy)
- Create, update, and maintain spreadsheets and databases to track departmental activities
- Support tracking and reporting for membership data, COPE, organizing efforts, and compliance activities
- Ensure accuracy and integrity of data entry, reporting, and documentation
- Maintain activity reports, attendance records, and expense tracking
- Serve as a point of contact for member and staff inquiries via phone, email, and in-person interactions
- Process requests, escalate issues as appropriate, and ensure timely follow-up
- Provide administrative support for regional and department-wide initiatives
- Coordinate logistics for meetings, trainings, and regional or organization-wide events
- Support room setup, materials preparation, and follow-up actions
- Assist with inventory tracking and ordering of office supplies
- Ensure adherence to administrative processes, timelines, and documentation standards
- Support processing of required communications such as Beck Notices
- Maintain confidentiality and handle sensitive information with discretion
- Support special projects and additional assignments as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
