Administrative Assistant

Clyde Companies Inc. • Garden City, ID

57d • Onsite

About The Position

Overview JOB TITLE: Administrative Assistant JOB LOCATION: Boise - Non-remote FUNCTION: Project management administrative support REPORTING TO: Valnova, General Manager KEY ACTIVITIES: Visualize, fulfill, and implement the company vision and core values. Public Entities Coordination including: <li> Applications <li> Submittals <li> Approvals <li> Reimbursements HOA and Design Review Coordination <li> Meeting Coordination, minutes and administration and follow-up <li> Builder compliance review Real estate Sales Administration <li> Escrow period management <li> Contract timeline administration <li> Contract revisions facilitation <li> Inbound lead nurturing Subcontract Management including: <li> Contract file maintenance <li> Initial setup <li> Update of work performed <li> Subcontractor payments <li> Lien releases <li> Insurance Compliance Budget Maintenance including: <li> Initial budget <li> Budget revisions <li> Estimated cost at completion <li> Timing of spend General duties including: <li> Calendar coordination <li> Meeting minutes <li> General office needs Perform other duties as required

Requirements

• Proficient in using the Microsoft Suite
• Familiar with Adobe Suite
• Familiar Blue Beam
• Strong understanding of planning administration project management administration
• Proficient in D365 construction related modules
• Highly self-directed, with strong ability to adapt in uncertain environments
• Experience in the real estate operations
• real estate planning
• process payments, etc.
• Some post high school education preferred

Responsibilities

• Visualize, fulfill, and implement the company vision and core values.
• Public Entities Coordination including Applications, Submittals, Approvals, and Reimbursements
• HOA and Design Review Coordination including Meeting Coordination, minutes and administration and follow-up, Builder compliance review
• Real estate Sales Administration including Escrow period management, Contract timeline administration, Contract revisions facilitation, Inbound lead nurturing
• Subcontract Management including Contract file maintenance, Initial setup, Update of work performed, Subcontractor payments, Lien releases, Insurance Compliance
• Budget Maintenance including Initial budget, Budget revisions, Estimated cost at completion, Timing of spend
• General duties including Calendar coordination, Meeting minutes, General office needs
• Perform other duties as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees