Corporate Administrative Assistant

Huntsman Corporation•Houston, TX

7d•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative and operational support to Finance leadership and teams at Huntsman’s Corporate Headquarters. This role is responsible for coordinating travel, managing calendars, organizing meetings and events, maintaining records, supporting departmental initiatives, and handling confidential information with a high level of professionalism and discretion.

Requirements

The candidate must have an unrestricted right to work for Huntsman in the United States.
Bachelor’s degree from an accredited four-year college or university preferred, or an equivalent combination of education and relevant experience.
7+ years of experience as an Administrative Assistant supporting multiple Directors, Vice Presidents, or other executive-level leaders.
Experience coordinating, planning, and managing meetings, special events, executive presentations, and receptions.
Professional, polished, and approachable communication style with the ability to interact confidently with senior leaders and stakeholders.
Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and email management.
Strong organizational, planning, and time-management skills.
Ability to prioritize multiple assignments and consistently meet deadlines.
Quick learner with adaptability to new tools, processes, and changing priorities.
Strong interpersonal and relationship-building skills.
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
Self-motivated with a proactive approach and strong sense of ownership.
Strong problem-solving and independent decision-making abilities.
Ability to manage multiple projects and responsibilities simultaneously.
Exceptional attention to detail and process orientation.
Collaborative team player with strong customer service and stakeholder management skills.
Ability to work effectively in a culturally diverse environment.

Nice To Haves

Experience supporting executive-level leaders within a corporate environment.
Experience coordinating international travel, including passport and visa processing.
Experience supporting meeting and event arrangements.
Experience ordering and managing office supplies.
Experience with document retention and records management programs.
Experience providing backup support to Executive Assistants.

Responsibilities

Receive, sort, and distribute incoming mail.
Coordinate domestic and international travel arrangements, including passport and visa processing.
Manage calendars, schedule meetings, reserve conference rooms, and coordinate meeting logistics.
Organize onsite and offsite meetings, conferences, receptions, and special events.
Provide administrative support to multiple Finance Vice Presidents and their teams.
Order and maintain office supplies and business cards.
Create deposit records and process hard-copy check deposits for Treasury.
Manage record retention and document archiving processes.
Provide backup support to Executive Assistants and other administrative personnel as needed.
Support special projects and additional administrative activities based on business needs.