Administrative Assistant

Nova Scotia Power•Halifax, NS

3d•Hybrid

About The Position

The Administrative Assistant provides comprehensive administrative support to a team within Nova Scotia Power, ensuring the effective coordination of daily activities and adherence to corporate administrative and safety requirements. This role supports a high-volume, fast-paced environment and contributes to team efficiency through strong organizational, clerical, and coordination capabilities.

Requirements

College diploma in Office Administration, Business, or related field is required.
Minimum 2 years of relevant experience.
An equivalent combination of education, training, and relevant experience may be considered.
Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
Experience with SharePoint, Oracle, and PeopleSoft.
Strong attention to detail and ability to maintain a high standard of accuracy.
Demonstrated sound judgement and ability to handle confidential information.
Strong interpersonal and communication skills.
Excellent organizational and multitasking abilities.
Ability to work both independently and collaboratively.
Self-motivated with the ability to take initiative.

Responsibilities

Coordinate and arrange meetings and events.
Manage calendars and email correspondence.
Organize travel arrangements.
Maintain office supplies inventory and coordinate office mail and package handling.
Maintain filing systems and SharePoint sites.
Create and edit documents, spreadsheets, and presentations.
Perform other administrative duties as required.
Ensure compliance with Occupational Health and Safety rules and regulations.
Track and support team safety program requirements.
Monitor and maintain records of training completion to ensure compliance.
Process invoices for payment.
Update payroll information.
Prepare and submit expense reports.
Support various reporting activities, including budget preparation and variance analysis.
Maintain records of approvals.
Assist with Balanced Scorecard data tracking and reporting.
Perform additional responsibilities aligned with the needs of the business unit and team.

Benefits

Hybrid work model.
A comprehensive benefits plan
24/7 access to virtual health care services for you and your family through Dialogue
Access to a free on-site fitness centre
Employee and Family Assistance Program
Parental leave top-up plan
Wellness benefits
Opportunities to advance within and between our affiliate companies
A focus on employee development
Available sponsored education programs
Corporate investments in the places where our people live and work
Mentoring opportunities
Fundraising-matching
Volunteer programs
Various committees and employee resource groups
Scholarships for children of employees
Short-term incentive plan
Defined Contribution Pension Plan