Administrative Assistant - Tampa, FL

VetJobs•Tampa, FL

2d•Onsite

About The Position

Intertek, a Nationally Recognized Testing Lab (NRTL) and leading provider of quality and safety solutions, is actively seeking an Administrative Assistant to join their Professional Services Industries Inc. (Intertek-PSI) team in Tampa, FL. This role offers a career opportunity within the architectural, engineering, and construction (A/E/C) industry. Intertek's Building and Construction division is a leader in various architecture, engineering, and construction disciplines, providing innovative product and project solutions. Their services include assurance, testing, inspection, and consulting for new developments, existing assets, and facilities. Professional Service Industries, Inc. (Intertek-PSI) is a prominent US-based provider of construction assurance, testing, and inspection in civil and commercial construction, offering services such as construction materials testing, geotechnical engineering, environmental engineering, industrial hygiene, and specialty testing. The Administrative Assistant will support the Building & Construction Business by dispatching and scheduling Field Technicians, and performing a full range of administrative duties.

Requirements

High School Diploma/GED required
Minimum of 1 years' experience in an Administrative role required
Bilingual in English and Spanish is required
Excellent communication skills, both verbal and written
Excellent prioritization, organization, and time management skills
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Ability to analyze and solve problems
Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Nice To Haves

Bachelor's Degree preferred
Experience working in the construction / civil engineering industry is preferred
Experience dispatching and/or scheduling field personnel is preferred
Experience and familiarity working with Microsoft Office suite preferred

Responsibilities

Receive calls from clients and perform dispatching by scheduling Technicians for various projects
Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.
Perform various general office duties including faxing, copying, mailing, filing, etc.
Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments
May assist with developing, updating and/or reviewing local operating procedures and/or work instructions