Administrative Assistant

Aston Carter•Johnstown, OH

3d•Onsite

About The Position

We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations at a busy construction site office. This role is essential to keeping administrative processes running smoothly, including employee onboarding, timecard tracking, document management, and general office coordination. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, project-driven environment.

Requirements

Minimum of 2 years of administrative experience
Strong organizational, scheduling, and document management skills
Proficiency in Microsoft Office applications (Word, Excel, Outlook)
High level of accuracy and attention to detail, particularly with data entry
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Comfortable troubleshooting basic office equipment and phone system issues
Experience working with digital filing systems, spreadsheets, and databases

Nice To Haves

Previous experience in a construction or manufacturing environment
Familiarity with phone systems and mobile or desktop applications
Experience coordinating with external vendors and service providers
Ability to prepare presentation materials and capture concise meeting minutes
Comfortable working independently as well as collaboratively within a small team

Responsibilities

Support onboarding activities for new employees, including preparing paperwork and assisting with system access and setup
Accurately enter and submit employee timecards on a timely basis
Manage the company phone system and related applications, including device ordering, replacements, assignments, and basic troubleshooting
Maintain organized digital filing systems and ensure documents are properly stored and updated
Create, update, and maintain documents, spreadsheets, and databases to support office and project operations
Set up employee logins, manage passwords, and process resets in accordance with security procedures
Monitor office equipment, perform basic troubleshooting, and coordinate with vendors for repairs or service
Assist with preparing meeting presentations and take clear, accurate meeting minutes
Help maintain a clean, organized, and efficient office and facility environment
Order, track, and manage office supplies, including branded apparel, gifts, and staff uniforms
Manage contractor and business licenses, ensuring records and documentation are current and accurate
Collaborate with another administrative assistant and project managers to support day-to-day site operations