ADMINISTRATIVE ASSISTANT - Elevate Academy

Heritage Schools, Inc. • Provo, UT

1d • Onsite

About The Position

The Heritage Community seeks to hire an Administrative Assistant for our Elevate Academy. This position will primarily support the Executive Director and Clinical Director, while also assisting other leaders within the framework of the Academy. We are seeking a candidate who can enhance the effectiveness of Elevate Academy by providing high-level organizational management support, all while representing the company in a professional manner. The incumbent will need to be resourceful, having the ability to multitask, along with proven effective communication skills! We seek someone who can assist in developing a purposeful culture that enables employees to perform with success - influencing our strategy to achieve strong therapeutic results! Having been founded in 1984, The Heritage Community one of the longest standing and established treatment programs in the United States. We are a true, non-profit 501(c)(3) organization and one of the few in the nation with a non-profit mission. We provide a competitive salary, benefits, and training opportunities. Come learn more about Spark Academy and be a part of our mission to help individuals heal and thrive!

Requirements

• Minimum typing speed of 65 wpm, with spelling, punctuation, and grammar skills finely tuned.
• Working knowledge of technology and software, including but not limited to, Google, Adobe, Microsoft Office, etc.
• Ability to work quickly and efficiently, while meeting deadlines and completing tasks of the highest quality.
• Must be able to hold confidences and properly handle confidential information.
• Appearance and demeanor must be that which can represent the company and Academy leadership team professionally.
• Ability to effectively multi-task and work amid several distractions.
• Minimum 1 year of previous work experience as an Administrative or Executive Assistant required.
• Proficiency and fluency in speaking, understanding, reading, and writing English.
• Must be at least 21 years of age or older to apply.

Nice To Haves

• Graphic design and marketing expertise, along with experience and knowledge with Adobe Illustrator or Photoshop, will be competitive.
• Experience and knowledge of terminology in the following areas a plus: health insurance plans, IEPs, residential treatment, mental health disorders, and treatment methods.
• Previous work experience in a treatment setting highly desired.
• Completed Bachelor's degree in Communications, Behavioral Science, or similar fields strongly preferred.

Responsibilities

• Maintain calendars and schedules for the Executive Director and Clinical Director.
• Provide office support for the Academy Leadership, including clerical functions like filing, typing memos or letters, correspondence, receiving visitors, and arranging meetings and conferences.
• Coordinate travel and accommodation for the Academy Leadership, as requested.
• Produce social media content and manage social media platforms for Elevate Academy.
• Schedule the calendar for the on-call Therapist and ensure this information is updated and visible on technology applications.
• Coordinate and arrange Academy meetings, as assigned. This also includes preparing agendas, recording minutes for these meetings, and tracking action items, as appropriate.
• Perform data-analysis and prepare reports for the Academy Leadership Team.
• Ensure office supplies are in stock and readily available.

Benefits

• Competitive compensation with potential of a quarterly bonus.
• Comprehensive benefits package: Medical, Dental, Vision, and Life.
• Heath Savings Account options.
• Short-term and long-term disability coverage.
• 401(k) Retirement Savings Plan after one-year of continuous employment, with the company matching up to 4% of contributions.
• VTO and PTO, with hours accruing upon hire.
• Sundance Resort Corporate Passes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level