Administrative Assistant - Office of Graduate Educational Engagement Programs

Penn State University • University Park, IL

1d • Onsite

About The Position

The J.Jeffrey and Ann Marie Fox Graduate School seeks an Administrative Assistant (Level - Intermediate Support), for the Office of Graduate Educational Engagement Programs (OGEEP).

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted

Responsibilities

• Front Desk Support: Serve as the primary point of contact by managing the front desk, handling inquiries across channels, conducting initial intake, directing individuals to appropriate resources, and maintaining a professional, welcoming environment.
• Event and Program Coordination: Provide logistical and administrative support for programs and events, including scheduling, materials preparation, registration management, tech setup, and on-site assistance.
• Procurement Support: Assist with purchasing, reimbursements, tracking event expenses, coordinating speaker honoraria, and ensuring compliance with university financial policies.
• Operations and Resource Management: Maintain office systems, inventory, shared files, calendars, and meeting spaces; support document preparation and general operational workflows.
• Data and Reporting Support: Track attendance and engagement metrics, maintain accurate program records, and assist with basic reporting and assessment documentation.
• Communications and Outreach Support: Support distribution of communications, maintain mailing lists, assist with social media and marketing materials, and ensure timely responses to program-related inquiries.
• Partnerships and Special Projects: Provide administrative support for campus collaborations, schedule partnership meetings, prepare materials for advisory groups, and assist with special projects as assigned.

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED