Administrative Assistant - Global Business Development

Esri • Vienna, VA

15d • Onsite

About The Position

Together, our administrative assistants work hard to gather and communicate relevant information, coordinate requests and approvals, and address general concerns to help our teams run effectively. We invite you to use your organizational skills and attention to detail to provide outstanding administrative support to our Global Business Development team in our Washington Regional office in Washington, DC.

Requirements

• 2+ years of experience with administrative work involving inquiry and recommendations that led to the improvement of administrative procedures, practices, or programs
• Demonstrated ability to work in a complex department, maintain diverse sets of information, and apply policies and guidelines
• Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
• Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
• Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
• Proficiency with the Microsoft Office Suite and comfort with a variety of online systems
• High school diploma
• Ability and willingness to obtain security clearance

Nice To Haves

• Minimum typing speed 45 wpm
• Knowledge of SAP and Salesforce
• Bachelor's in business or related field preferred

Responsibilities

• Promptly coordinate daily requests including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes.
• Help ensure the office is running smoothly. Assist with onsite vendor service visits for office equipment as well as provide onsite meeting coordination and IT support when needed.
• Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics.
• Coordinate workflow processes with various divisions to ensure appropriate handling of team requests.
• Solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures.
• Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too.
• Assist with additional opportunities.
• Learn a little about GIS along the way!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees