Administrative Assistant, University Library - Term

St. Francis Xavier University • Antigonish, NS

5d • Onsite

About The Position

St. Francis Xavier University is seeking an Administrative Assistant to the Office of the University Librarian to cover a 7 month term. The Administrative Assistant provides full administrative support to the Office of the University Librarian to ensure effective and efficient operations. Key support areas include financial/budget, administrative, facilities management, and library projects.

Requirements

• Bachelor’s Degree or Two-Year College Diploma plus relevant experience
• Previous experience providing administrative support is required
• Computer skills including proficiency in Microsoft Office components are essential
• Must be personable, competent and interested in providing a high level of service to the university community
• Excellent communication and customer service skills
• Strong attention to detail

Nice To Haves

• Previous library experience will be considered an asset

Responsibilities

• Provides comprehensive financial and budget support for the library, including budgeting, reporting, reconciliation, vendor management, and purchasing
• Provides administrative support to the University Librarian and library operations, including scheduling, meetings, communications, file and information management, reporting, recruitment, and general correspondence.
• Coordinates facilities, security, and project-related needs for the library, including keys, furniture, cleaning, access, and special projects.
• Maintains inventory of office supplies; researches, recommends, orders and processes paperwork regarding supplies for Procurement and Accounts Payable.
• Acts as a resources person and liaison between the Library and other internal and external departments and agencies. Responds to inquiries or refers inquiries to appropriate departments.
• Performs other administrative or coordinating duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree