Administrative Assistant

InterStates • Omaha, NE

50d • Onsite

About The Position

We are seeking a dependable and detail-oriented Administrative Assistant to provide dedicated support for our Omaha office. This position plays a vital role in organizing, coordinating, and streamlining daily operations. The successful candidate will bring strong organizational skills, excellent communication, and a proactive approach to ensuring tasks are completed efficiently and accurately.

Requirements

• High school diploma or GED required; vocational or technical administrative training preferred.
• 1-3 years of administrative or office support experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, OneNote, Teams).
• Strong written and verbal communication skills.
• Exceptional attention to detail with strong organizational and proofreading abilities.
• Ability to manage multiple tasks and priorities with minimal supervision.
• Professional demeanor, reliability, and commitment to quality service.

Responsibilities

• Manage and maintain leader's calendar, including scheduling meetings and appointments.
• Prepare meeting agendas, capture accurate notes, and manage action item follow-up.
• Organize travel arrangements and process expense reports.
• Create and format professional documents, spreadsheets, and presentations.
• Coordinate meetings and team events, assisting with logistics and materials.
• Assist with time entry and per diem submissions on behalf of team members, ensuring accuracy and timely processing.
• Provide routine administrative support and managing correspondence.
• Provide backup support for other administrative or front-desk operations as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees