Administrative Assistant - Temporary three (3) Months

Menzies Aviation•Philadelphia, PA

8d•Onsite

About The Position

The Administrator Assistant position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll and human resources related functions.

Requirements

High school diploma or equivalent
Minimum 3 years’ experience working in a professional office
Highly organized with the ability to multi-task and continually prioritize
High degree of self-assuredness and maturity
Excellent communication skills and client-service orientation
Ability to work well with all levels of management, staff, and
Discrete, tactful, and highly professional
Ability to work independently with minimal
Demonstrated experience in handling sensitive and confidential
Dependable, reliable, and responsible in fulfilling
Possess a valid US driver's
Ability to read, write and speak fluent
Must pass pre-employment background and drug
Ability to lift up to 35

Responsibilities

Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
Greet visitors and determine whether they should be given access to specific
Maintain the working area in a neat and orderly
Build professional relationships with customers and the
Schedule and confirm appointments and maintain event
Copy, file, and maintain paper and/or electronic documents and
Open, sort, and distribute incoming correspondence
Prepare outgoing
Assist with expense reports as
Monitor station supply levels and order as
Prepare requisitions, orders, or other documents for
Code all invoices and process to corporate A/P in a timely
Maintains billing records and other source documents, which accurately represent the operation of the company.
Enter and track candidate background orders and coordinate drug
Arrange track and coordinate all badging activities including Badge applications, appointments scheduling, reporting and audits.
Arrange track and coordinate all Customs Seals applications, appointments, reporting and audits.
Assist with new hire
Proactively seeks out additional work during downtime
Take on additional tasks and responsibilities as
Complete special projects as
Exemplify the desired culture and philosophies of the
Safety and security are the responsibility of each
All other tasks as requested by department managers and/or the General Manager
Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / Supervisor, who will then follow the procedures contained in this manual.
Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
Fully understand the company health and safety
Attend training courses as may be arranged by the