Administrative Assistant (Temporary Fixed Term)

The Salvation Army Canada and Bermuda Territory•Fort McMurray, AB

1d•CA$42,078 - CA$63,128•Onsite

About The Position

The Salvation Army is seeking an Administrative Assistant for a temporary fixed-term contract ending January 31, 2027. This role focuses on supporting the Management Team with various administrative tasks, including document management, data entry, scheduling, travel arrangements, and coordinating office logistics. The position also involves providing administrative support to Supervisory staff, assisting with social media updates, and performing other related administrative duties as assigned. The role requires upholding The Salvation Army's Mission Statement and code of conduct.

Requirements

Completion of high school diploma
Two years of related secretarial or administrative experience is preferred
Working basic knowledge of Office365 is required
Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities
Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures
Proficient in Microsoft O365 applications
Good oral and written communication skills
Ability to maintain a high level of confidentiality
Good decision-making and organizational skills
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility
Ability to multi-task and prioritize responsibilities (i.e., good judgement)
Good interpersonal skills
Excellent organizational skills and sound judgment
Able to work cooperatively in a team setting
Ability to lift/move weights of up to 20 lbs. occasionally
If limited travelling is required using organizational or personal vehicle, a valid driver’s license and clear driver’s abstract is required
Police Check with Vulnerable Sector Screening (VSC) required with results being satisfactory to the salvation army in their sole discretion

Nice To Haves

Certified Office Diploma is an asset

Responsibilities

Document editing, proofing, formatting, and production
Data entry and paper/electronic document filing/archiving
Scheduling/coordinating meetings, diaries, and travel arrangements
Coordinating the logistics for office moves (e.g., moving office furniture, etc.)
Making necessary arrangements for special meetings & luncheons
Receiving/relaying communications from internal and external sources
Provide a variety of ongoing administrative supports to all Supervisory staff at CSC
Assist with updates to The Salvation Army Facebook/Twitter pages as it relates to activities and events at The Salvation Army CSC
Respond to telephone, in person or electronic enquiries or forwarding to appropriate person
Send/receive messages and documents using fax machine or electronic mail
Prepare correspondence, reports, statements, forms, applications, and other documents
Maintain inventory of office supplies, orders supply as required and arranges for servicing of office equipment
Assist in preparing meeting agendas; attends meeting, and records minutes
Scan, sort and file documents according to established guidelines
Process incoming and outgoing mail, manually or electronically
Make decisions on routine and urgent administrative matters in the absence of the supervisor
May sort, process, and verify receipts, expenditures, forms, and other documents
May handle and reconcile petty cash and write receipts for donors
May perform basic bookkeeping tasks such as preparing invoices and bank deposits
Ensure items in safe are logged and tracked
Copy and collate documents for distribution, mailing and filing
Assist with administrative procedures within MU or department
May draft and prepare presentations (including PowerPoint, invitations, certificates.)
May recruit, train, coordinate and assign work to support staff
Assist in maintaining social media presence
Assist with other related administrative tasks when required
Perform other work-related duties as assigned