Administrative Assistant

DRUM WORKSHOP INC•Oxnard, CA

16d•$61,000 - $71,000•Onsite

About The Position

Step into a fast-paced, high-impact role at the heart of executive leadership! We’re looking for a dynamic and detail-driven Executive Assistant to support both the President and CEO, someone who thrives on organization, anticipates needs before they arise, and keeps top-level operations running seamlessly. In this exciting position, you’ll serve as a trusted partner to our executive team, managing complex schedules, coordinating high-level meetings, and arranging travel with precision and efficiency. You’ll play a key role in driving productivity by ensuring priorities stay on track and strategic initiatives are fully supported. Beyond logistics, you’ll help shape the flow of communication and decision-making at the highest level, preparing polished presentations, organizing critical materials, and capturing key insights from leadership meetings. You’ll also maintain essential documentation tied to organizational goals and planning, helping turn vision into action. This role offers frequent interaction with senior leaders and external partners, making professionalism, sound judgment, and discretion essential. If you’re someone who enjoys being at the center of it all, where strategy, leadership, and execution meet, this is your opportunity to make a real impact.

Requirements

5+ years of experience providing high-level administrative support to senior executives, preferably at the C-suite level.
Demonstrated ability to manage sensitive and confidential information with a high level of discretion and professionalism, including executive communications, personnel matters, and strategic planning activities.
Proven ability to manage complex calendars, competing priorities, and shifting deadlines in a fast-paced environment.
Strong organizational skills with exceptional attention to detail and follow-through.
College degree preferred; equivalent experience will be considered.
Excellent written and verbal communication skills, with the ability to interact professionally with executives, employees, and external partners.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and project management tools.
Experience coordinating domestic and international travel arrangements and executive-level meetings.
Ability to work independently, anticipate needs, and proactively resolve issues before they arise.
Strong problem-solving skills and the ability to think critically in high-pressure situations.
Professional demeanor with a high level of emotional intelligence and adaptability.

Nice To Haves

Experience supporting multiple executives or working in a dual-reporting structure is a plus.

Responsibilities

Manage and maintain the President’s and CEO’s calendars, including scheduling meetings, appointments, travel, and strategic planning sessions.
Screen and manage incoming phone calls and inquiries.
Coordinate and support executive meetings, including preparing agendas, gathering materials, taking detailed notes, and distributing summaries or action items to the executive team.
Attend internal and offsite leadership meetings and planning sessions to document discussions, track action items, and support follow-up activities.
Enter and maintain information in third-party systems used for tracking organizational goals, strategic initiatives, and leadership objectives.
Coordinate domestic and international travel arrangements for the President, CEO, and other staff as needed.
Prepare presentations, reports, briefing materials, and other documents for executive meetings and communications.
Assist with compiling data and running reports from internal systems to support executive decision-making and operational visibility.
Draft and manage professional correspondence on behalf of the President and CEO, including email communications and meeting follow-ups as needed.
Coordinate logistics for various departmental events and meetings, including arranging meeting space, meals, necessary materials, and onsite support.
Maintain highly confidential information and exercise discretion in all matters related to executive communications, personnel matters, and strategic planning.
Support special projects and initiatives as assigned by the President and CEO.