Administrative Assistant

Barry-Wehmiller • St. Louis, MO

2d

About The Position

BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology.

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Requirements

• Provide internal support to sales and/or service team; act as liaison and point of contact for customer
• Respond to customer inquiries regarding pricing, availability, order status, etc.
• Serve as the liaison between sales/service team and other internal organizational departments; ensures all customer documentation is processed accurately and in a timely manner
• Ensures adherence to all order process policies and procedures
• Reviews all sales/service orders and proposals for accuracy, documentation, and clearance
• Maintain records in CRM and other documentation systems; ensure data integrity
• Prepare trackers, manage leads, and compile results of appointments and sales orders; follow-up with sales or other departments as necessary
• Generate and prepare reports
• Oversees, reviews, and drafts invoices, standard proposals, work orders, and other documentation; ensure product, service, specifications, pricing and agreed upon terms are accurate
• Act as gatekeeper for documentation; gather documentation and maintain job order file
• Participate in planning meetings with leadership to clarify customer requests and feasibility of order
• Other duties as assigned

Responsibilities

• Provide internal support to sales and/or service team; act as liaison and point of contact for customer
• Respond to customer inquiries regarding pricing, availability, order status, etc.
• Serve as the liaison between sales/service team and other internal organizational departments; ensures all customer documentation is processed accurately and in a timely manner
• Ensures adherence to all order process policies and procedures
• Reviews all sales/service orders and proposals for accuracy, documentation, and clearance
• Maintain records in CRM and other documentation systems; ensure data integrity
• Prepare trackers, manage leads, and compile results of appointments and sales orders; follow-up with sales or other departments as necessary
• Generate and prepare reports
• Oversees, reviews, and drafts invoices, standard proposals, work orders, and other documentation; ensure product, service, specifications, pricing and agreed upon terms are accurate
• Act as gatekeeper for documentation; gather documentation and maintain job order file
• Participate in planning meetings with leadership to clarify customer requests and feasibility of order
• Other duties as assigned

What This Job Offers

• Education Level: No Education Listed