Administrative Assistant Full-Time (Baker City, OR)

Trinity Health•Baker City, OR

18d•Onsite

About The Position

Saint Alphonsus Medical Center in Baker City, Oregon is seeking an Administrative Assistant to provide critical support for 3 executive level managers. An ideal candidate possesses finely honed critical thinking skills, time management skills, excellent written and verbal communication, and the ability to thrive in a fast-paced environment. Responsibilities include a variety of administrative tasks - including document/file management, receiving and screening visitors and phone calls, maintaining assigned calendars, managing scheduling needs and coordinating meetings, conference, special events, and travel.

Requirements

High school diploma or equivalent required.
Three years office operations and secretarial experience.

Nice To Haves

Bachelor’s degree preferred in related field but not required.

Responsibilities

Arranging and coordinating appointments, conferences, meetings, and travel arrangements/expenses for various senior leaders.
Coordinating projects that can encompass a variety of internal and external individuals and groups.
Recording minutes, coordinating schedules, and preparing for various SARMC committee meetings.
Preparing and assembling necessary background material and ensuring leader has materials, agendas, and notes necessary for all meetings in advance.
Processing daily mail for the office.
Screening callers and visitors/customers/complaints, routing the call or visitor as necessary.