Administrative Assistant, Office of the Vice President for Development and Alumni Relations

Penn State University • University Park, IL

1d • $40,608 - $64,668 • Onsite

About The Position

Penn State is currently seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations. As a member of the Division of Development and Alumni Relations (DDAR), you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country. This position is based at the University Park campus, located in State College, Pennsylvania.

Requirements

• Experience working in a fast-paced confidential environment
• Exemplary interpersonal and communication skills
• The ability to create and maintain an inclusive and respectful environment for all students and colleagues
• String analytical and organizational skills
• Ability to manage multiple projects and meet deadlines
• Excellent communication and interpersonal skills
• A proven ability to self-motivate and work both independently and as part of a team
• A commitment to professional development, learning, and being mentored
• A service-oriented mentality with a proactive and detail-oriented approach
• Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted (if filled as Administrative Assistant - Senior Support)
• General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; Relevant education accepted in lieu of experience (if filled as Administrative Assistant - Intermediate Support)
• Applicants must be authorized to work in the U.S.

Nice To Haves

• For full consideration, applicants are to include a cover letter and resume with their application.

Responsibilities

• Support the Chief of Staff and Associate Vice President for External Relations
• Support the Vice President as needed
• Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications
• Perform ad hoc administrative work to support the deliverables of the Vice President’s office, including monthly HR reporting, Division Quarterlies, and New Employee Orientations
• Review and process expense reports and payables
• Coordinate event logistics as necessary
• Organize and manage important documents and records
• Be the first point of contact for visitors to the Office of the Vice President
• Coordinate itineraries of visitors on campus

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• Generous 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree