Administrative Assistant Temp FT NTE 1 Year – 6563

Coast Guard Exchange•Kodiak, AK

15d•$19 - $22

About The Position

The incumbent will work under the direction of the MWR Business Section Chief and Director. The Administrative Assistant performs a variety of responsible administrative duties requiring a substantial level of judgment, experience, and discretion. Screens calls and visitors, personally handle many requests for information and refers others as appropriate. Types correspondence, reports and other materials. Maintains various files, regulations, manuals and directives. Reads all incoming correspondence to determine proper action. Reviews outgoing correspondences and reports ensuring proper format. Maintains supervisor’s calendar and schedules appointments and meetings according to his/her workload and current issues of importance. Handles matters and situations of a confidential and sensitive nature. Performs daily responsibilities independently. Manage projects and contribute to committee and teamwork. Prepare and distribute all advertisement and notice flyers for all MWR including monthly Activity Notice, MWR web page, social media, text marketing, and electronic message boards. Manage and promote Military Ticket Program. Assists eligible patrons with ticket orders and sales using a credit card machine and cash register. Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as required.

Requirements

A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision.
Experience using Microsoft Office.

Nice To Haves

An Associate’s Degree from an accredited university with emphasis in retail or business administration and at least two years of specialized experience.
General business experience may be substituted for degree on a year to year basis.

Responsibilities

Screens calls and visitors, personally handle many requests for information and refers others as appropriate.
Types correspondence, reports and other materials.
Maintains various files, regulations, manuals and directives.
Reads all incoming correspondence to determine proper action.
Reviews outgoing correspondences and reports ensuring proper format.
Maintains supervisor’s calendar and schedules appointments and meetings according to his/her workload and current issues of importance.
Handles matters and situations of a confidential and sensitive nature.
Performs daily responsibilities independently.
Manage projects and contribute to committee and teamwork.
Prepare and distribute all advertisement and notice flyers for all MWR including monthly Activity Notice, MWR web page, social media, text marketing, and electronic message boards.
Manage and promote Military Ticket Program.
Assists eligible patrons with ticket orders and sales using a credit card machine and cash register.
Adheres to safety regulations and standards.
Uses required safety equipment and observes safe work procedures.
Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Performs other related duties as required.