Administrative Assistant II (TEMP)

University of Central Florida • Orlando, FL

8d • $18 - $22

About The Position

College of Nursing: A leader in nursing education for more than 40 years, UCF College of Nursing is doing MORE to ensure a healthier future for all. With a new, permanent home at UCF’s Academic Health Sciences Center, we will have more space to prepare more Knight nurses with academic excellence and more opportunity to impact more lives with innovative, interdisciplinary research. The Opportunity: UCF is seeking a full-time Administrative Assistant II to join the dedicated team at the UCF College of Nursing. The Administrative Assistant II will temporarily provide high-level administrative and operational support to the Dean of the College of Nursing. This role serves as a key point of contact between the Dean’s Office and faculty, staff, students, and external stakeholders at the Dr. Phillips Nursing Pavilion on UCF’s Academic Health Sciences Campus in Lake Nona.

Requirements

• High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Nice To Haves

• Experience in higher education, academic administration, or supporting senior leadership preferred.
• Demonstrated ability to coordinate projects and tasks, including tracking progress, managing timelines, and communicating with multiple stakeholders to ensure completion.
• Experience in a customer service-oriented role with the ability to interact professionally and provide courteous responses to inquiries from partners and external stakeholders.
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) for data management, reporting, and correspondence.
• Proficient in coordinating meetings and events.
• Excellent organizational skills, attention to detail, strong oral/written communication skills, and ability to maintain confidentiality.
• Ability to work independently and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross-functional teams.

Responsibilities

• Provides comprehensive administrative support to the Dean, including calendar management, meeting coordination, travel arrangements and phone and email correspondence.
• Manages incoming communications (email, phone, mail) and respond or route appropriately.
• Maintains confidential files, records, and data in accordance with university policies.
• Coordinates logistics for meetings, events, and committees.
• Coordinates travel arrangements, reservations for conferences, and meeting logistics.
• Assists with budget tracking, expense reconciliation, and purchasing processes.
• Maintains office procedures and support efficient workflow within the Dean’s Office.
• Supports committee work, including agenda preparation, minutes, and document distribution.
• Provides administrative support for special projects, initiatives, and strategic priorities.
• Other duties as assigned, including but not limited to collaboration with the Events Manager to assist with meetings and special events related to the Dean's Office.

Benefits

• State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state’s benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.
• OPS positions are not entitled to paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED