Administrative Assistant 1

Russell Standard•Reading, PA

About The Position

The primary role of the Administrative Assistant is to oversee: day-to-day operations for the corporate office, perform administrative tasks, provide support for corporate initiatives and to serve as the front line representative of the company.

Requirements

High School diploma or equivalent, required.
Minimum of one (1) year administrative, clerical, or related experience, required.
Applicable use of various software packages such as MS Office Products, required.
Strong organizational skills.
Ability to multi-task with frequent interruptions.
Excellent customer service skills.
Ability to maintain confidentiality.
Self-motivated, ability to work independently.
Attentive to detail and accuracy.
Willingness to take on new tasks and challenges.
Strong typing abilities.
Process ownership and accountability.

Nice To Haves

Associates degree or related education, preferred.
Notary Public license, preferred, or willing to obtain.

Responsibilities

Performs reception duties by greeting visitors, answering phones, receiving and distributing faxes, handles incoming and outgoing mail, making copies, and various clerical duties required of the position.
Serves as administrative support for department managers.
Assist office staff with miscellaneous requests as need, i.e. help with large mailings, stuffing envelopes, stamping as needed.
Assisting with correspondence, record keeping, scheduling, meeting material preparation, and meeting set up.
Ordering meals as needed for meetings and events.
Maintains account and shipments with carriers (USPS, Fed Ex, UPS, etc.)
Maintains inventory of office supplies, postage, and kitchen goods.
Handles procuring of office supplies for all company locations.
Assists Accounting and Human Resources with administrative tasks, on occasion as needed.
Supports branding and social media as directed.
Supports the company foundation and charitable efforts as directed.
Supports company social activities as directed.
Assists with data input into inventory systems for plant activity.
Assists with reporting, dashboards and other internal communications.
Other projects and responsibilities may be added at the company’s discretion.