Administrative Assistant - Public Works

City of Pearland - Texas•Pearland, TX

1d•Onsite

About The Position

The City of Pearland, TX is seeking to hire a full-time Administrative Assistant to lead and improve aspects of the day-to-day operations of our Engineering & Public Works department. This role requires a data-driven and results-oriented individual who can excel in a fast-paced environment. Pearland is one of the fastest-growing cities in Texas, known for its affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. The city fosters a culture of continuous learning, innovation, and cross-functional teamwork.

Requirements

Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in accounting or closely related field.
Requires (2) two years clerical or closely related experience.

Nice To Haves

Data-driven
Results-oriented
Ability to excel in a fast-paced environment

Responsibilities

Answers the telephone and provides information to callers, takes messages, or transfers calls to appropriate individuals.
Schedules appointments and meetings as needed; transcribes the minutes from meetings in a timely manner.
Creates, maintains, and enters information into databases.
Sets up and manages paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as records, correspondence, or other material.
Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions.
Creates invoice batches for payment including payroll.
Prepares purchase orders including research, review of contracts, calculations, document scans and correspondence with vendors.
Prepares agendas and packets for meetings and posts this information on the City's website for public view.
Enters and processes purchase requisitions and field purchase orders; enters accounts receivable data and research paid or unpaid invoices; enters purchase order requests and sets up new vendors.
Monitors and maintains division budget information for accuracy and departmental and City compliance.
Assists in preparing payroll by entering timesheet information, tracking vacation and time off requests, including sick and compensatory time.
Orders and inventories office supplies.
Assists with planning and conducting emergency management exercises to ensure the emergency operation plan provides accurate guidance in an emergency situation.
Performs related work as assigned.

Benefits

Competitive salary of $19.80-$21.43/hour based on experience and qualifications
City pays all premiums for employees' dental, long-term disability protection, and life insurance
Majority portion of the medical premium for employees and their dependents paid by the city
Retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match
Life insurance
Disability
Access to the city's recreation fitness center
Employee assistance program
Educational assistance
11 paid holidays and 2 designated paid holidays
Paid vacation
Sick leave
Active wellness program focusing on physical, mental, and financial health