Administrative Assistant

South Carolina State University•Orangeburg, SC

About The Position

The College of Business Information Systems at SC State University seeks an Administrative Assistant (Dean's Office Coordinator) to contribute to a caring, committed, and collaborative professional environment. The ideal candidate will be a professional, enthusiastic, and self-motivated individual ready to support a well-established and highly recognized AACSB college as it continues to grow and enhance its reputation. The CBIS is actively developing a DBA Program alongside its existing undergraduate and MBA programs. SC State University, a premier HBCU in the South with approximately 3,000 students, emphasizes improving student outcomes. The AACSB-accredited CBIS offers an engaging learning experience for about 600 undergraduate and graduate students and is dedicated to fostering inclusive and equitable working and learning environments.

Requirements

Bachelor's degree
At least 3 years of experience in responsible administrative, executive office, or related professional roles.

Nice To Haves

Master's degree
Five years of experience in higher education administration, executive support for a Dean or Operations Director, or a related field.

Responsibilities

Serve as the principal administrative and operational support professional to the CBIS Dean, ensuring the efficient and effective management of the Office of the Dean.
Manage the Dean's complex calendar, appointments, meetings, travel arrangements, and scheduling priorities.
Act as a trusted liaison between the Dean and internal and external constituents, including Advisory Board members, faculty, staff, students, alumni, donors, elected officials, and community leaders.
Screen and prioritize communications, correspondence, visitors, and requests for presidential engagement.
Draft, edit, proofread, and coordinate executive correspondence, reports, presentations, speeches, memoranda, and strategic communications.
Maintain highly confidential records, files, and information with discretion and professionalism.
Coordinate all arrangements, materials, logistics, and communications related to Board of Trustees meetings and committees as assigned.
Take and transcribe minutes of Faculty meetings and other CBIS meetings as directed by the Dean.
Coordinate Dean events, donor meetings, community engagements, CBIS events, and other student-related ceremonies.
Compile data and prepare briefings and background materials to support the Dean's decision-making.