Administrative Assistant

FORENSIC ANALYTICAL CONSULTING SERVICES INC•Long Beach, CA

33d•$22 - $24•Onsite

About The Position

At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement. We live our mission through three core values: People First: Support our team and clients, promote professional growth, and value collaboration. Integrity of the Science: Deliver accurate, reliable results through objective, evidence-based practices. Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges. At FACS, your work contributes directly to safer, healthier communities. Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact. The Administrative Assistant will be responsible for the overall maintenance of the office performing all administrative duties as well as be the first person of contact for clients.

Requirements

Minimum 2–3 years of relevant experience
Strong professional verbal and written communication skills
Ability to cooperate and work effectively with clients and coworkers
Highly organized with strong time management skills and the ability to work with little or no direction
Knowledge of basic office functions, including phone etiquette, faxing, and copying
Computer literate, with the ability to quickly learn new programs and systems
Ability to sit, stand, walk, push, pull, drag, grab objects, and lift a minimum of 20 lb
Physical ability to stoop, kneel, climb, crawl, walk, and stand for extended periods in varied work environments to perform sampling activities.
Ability to lift and carry equipment up to 50 lbs.
Prolonged periods of sitting at a desk and working on a computer for documentation and reporting.
Must be able to pass a background check, annual physicals, and OSHA-required respirator fit tests.

Responsibilities

Order office supplies and equipment for both office and field
Ensure printers and copiers are running properly (schedule for repairs as needed)
Create and maintain new and current client accounts, verifying billing and contact information is accurate
Review project intake forms for accuracy
Schedule new project and communicate to staff regarding updates, adding updates to google calendars
Distribute Purchase Orders to all staff involved in project
Create electronic file for each project in local network drive then save all correspondences
Answer incoming office calls, documenting all calls
Manage and schedule employee certifications, training and annual medical evaluations
Prepare and send packages for US mail, FedEx or UPS
Assist with preparation of presentations or courses taught by staff; i.e. making copies, packets, ordering supplies and or preparing conference rooms
Collect and track expense reports. Send list to accounting each Monday
Collaborate with insurance company to supply certification request
Keep office clean and organized at all times. This includes storage rooms, hallways, warehouses and bathrooms, etc.
Distribute birthday cards and monthly cake celebrations (optional) by office for coworkers
Plan events for the office. Including employee recognition events, retirement, new baby, milestone anniversaries, annual holiday parties, summer BBQ events. Acting a committee member for the larger office events
Book hotel and travel reservations for employees for projects and events. Using corporate credit card or own (expensing charges)
Assist Human Resources with new hire onboarding tasks
Training new employees on selected tasks as needed
Ensure recycling efforts are made by office staff and contact city for pick up
Maintain storage and warehouse making sure items are properly and safely stored, as well as labeling boxes and shelves
Pick up or drop off supplies at the lab
Assist accounting with weekly customer service calls/ emails
Maintenance field vehicles i.e. oil changes, tune-up etc.
Accept Subpoenas and depositions, then issue project number
Close out litigation files
Assist Local Director and IT as needed

Benefits

Competitive base salary with performance-based bonus structure tied to individual and team achievements.
Comprehensive benefits package, including:
401(k) retirement plan with company matching contributions
Medical coverage with company-paid premiums for employees and dependents
Vision and dental plan options
Flexible Spending Accounts (health care and dependent care)
Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
Tuition Reimbursement Program to promote higher education
Paid training and certifications to support career advancement
Incentive Bonus Plan and Donation Matching Program