Administrative Assistant - National Bank Open

PROOF OF THE PUDDING•Toronto, ON

39d•CA$17 - CA$18•Onsite

About The Position

Marigolds and Onions is seeking a highly organized and detail-oriented Admin Assistant – Events to support the smooth operation of on-site staffing and logistics for the RBC Canadian Open & National Bank Open (high-volume events). This role plays a key role in ensuring staff are signed accurately, properly equipped, and informed of their duties each day. The ideal candidate has strong administrative skills, excellent communication, and thrives in a fast-paced, team-based environment.

Requirements

Previous administrative, event, or office coordination experience preferred
Strong attention to detail and accuracy in data entry and documentation
Proficient with spreadsheets (Excel or Google Sheets) and general office tools
Strong interpersonal and communication skills (written, verbal, in-person)
Ability to multitask and manage priorities in a fast-paced environment
Calm under pressure and solutions-focused when handling unexpected changes
Comfortable working long shifts and on your feet for extended periods
Reliability: Arrives on time, completes assigned tasks, and supports the team
Accuracy: Maintains accurate logs, records, and payroll tracking
Communication: Gives clear directions and responds professionally to staff inquiries
Team Orientation: Willingness to help co-workers and adapt to team needs
Professionalism: Upholds standards of behavior and appearance in line with company expectations

Responsibilities

Accurately sign in staff members as they arrive and sign them out at the end of their shifts.
Record daily hours into spreadsheets and verify data for payroll processing.
Manage the distribution, tracking, and return of radios, keys, uniforms, wristbands, parking passes, and other event materials.
Assign radios by number to staff; maintain inventory and condition tracking.
Provide directions and key event information to staff and volunteers, including station assignments and uniform checks.
Ensure staff are in correct uniform, properly badged, and adhering to site protocol.
Assist managers with signage, schedules, and general event coordination materials.
Assist with event closing tasks, including collecting equipment, logging final hours, and securing administrative areas.
Practice teamwork and support fellow administrative and operational staff as needed.