Administrative Assistant

AAM Brand • Albuquerque, NM

4h

About The Position

Primarily responsible for providing administrative assistance and daily customer service to homeowners, HOA board members and staff at our New Mexico Regional office. Position Responsibilities: Provide a wide spectrum of traditional office support such as, but not limited to: writing correspondence as needed, answering phones, ordering office supplies. Extend top-notch customer service and problem resolution via phone and face-to-face interaction with board members, committee members and residents. Arrange various meetings (times/locations) and prepare all correspondence necessary to notify included parties. Architectural Control Request process oversight. Maintains accurate and current association records. Performs other duties as directed by management staff.

Requirements

• Ability to multitask and prepare and process large amounts of administrative tasks
• Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines
• Exceptional organization and tracking skills
• Ability to function efficiently in a high volume, fast-paced environment
• Ability to proficiently utilize computer programs and database systems, including Microsoft office, internet and e-mail systems
• Ability to interact and work professionally, positively and effectively with homeowners and staff at all levels
• Excellent customer service skills
• Advanced communication skills both verbally and written
• Ability to work collaboratively and cooperatively within the department as well as with other departments

Responsibilities

• Provide administrative assistance
• Provide daily customer service to homeowners, HOA board members and staff
• Write correspondence as needed
• Answer phones
• Order office supplies
• Extend top-notch customer service and problem resolution via phone and face-to-face interaction with board members, committee members and residents
• Arrange various meetings (times/locations) and prepare all correspondence necessary to notify included parties
• Architectural Control Request process oversight
• Maintain accurate and current association records
• Perform other duties as directed by management staff

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed