Administrative Assistant

INSIGHT LIVING•Prescott Valley, AZ

14d•$25 - $26•Onsite

About The Position

The Administrative Assistant provides support to the finance, accounting and some sales function. Supporting the BOM.

Must possess a minimum of a high school diploma or equivalent
Proficiency in using accounting software is highly desirable.
Business Office experience
Understanding of basic accounting principles and concepts.
Familiarity with financial regulations and compliance standards.
Understanding of accounts payable/receivable process, reconciliations, and financial reporting.
Strong numerical aptitude, analytical and problem-solving skills.
Exceptional communication skills in English, enabling effective interaction with residents and staff through both verbal and written means.
Ability to work independently as well as collaboratively in a team environment.
Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, Google, and accounting software.
Ability to multi-task, prioritize and have excellent time management skills
Must meet the assisted living requirements for criminal history screening.
Must have sincere interest in providing quality and innovative care for seniors.
Ability to understand the policies and procedures of the Community including emergency plans.
Follow mandatory reporting requirements and Resident Rights.
Ability to work as a team.
Ability to maintain confidentiality at all times.

Assist with accounts payable (A/P) and accounts receivable (A/R) process.
Recording and processing invoices, bills, and payments.
Establish and maintain ongoing procedures to
Collect and review financial data necessary for billing and accounting support services, ensuring alignment with business performance goals, deadlines, and reporting requirements
Reconciling financial statements and accounts.
Assist with new move ins and resident retention
Assist in preparing financial reporting and summaries.
Maintain accurate financial records and documentation.
Conduct data entry and administrative tasks related to accounting.
Provide support at the front desk and assist the Sales team in generating new move-ins
Maintain accurate employee personnel records, including payroll information, personnel files, and training documentation
Ensure timely and accurate data entry related to employee training and compliance records
Provide support during audits or financial reviews, as necessary.