Administrative Assistant

North American Millwright•Baltimore, MD

17h•Onsite

About The Position

The Administrative Assistant provides general administrative and front-desk support to ensure smooth day-to-day office operations. This role greets visitors, manages building access, answers and routes incoming phone calls, and assists with scheduling, correspondence, and internal coordination. The position supports multiple departments with clerical tasks, maintains organized records, and assists with projects as needed. Strong organizational skills, professionalism, attention to detail, and the ability to handle sensitive information with discretion are essential. This is a full-time, on-site position reporting to the Assistant Controller.

Requirements

High school diploma or equivalent required.
Minimum of two (2) years of experience in an administrative or office support role.
Proficient in Microsoft Office, with strong working knowledge of Outlook, Word, and Excel.
Strong attention to detail and accuracy, particularly with data entry and document handling.
Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced office environment.
Clear verbal and written communication skills for interacting professionally with internal teams, visitors, and external contacts.
Ability to handle confidential and sensitive information with discretion and professionalism.
Ability to work independently while effectively supporting the finance, accounting, and operations teams.

Responsibilities

Provide general administrative and basic accounting support to the finance department, as needed.
Serve as the primary front-desk point of contact by greeting visitors, managing building access, and answering and routing incoming phone calls.
Maintain a professional front-office presence and ensure visitors are properly signed in and directed.
Manage office, kitchen, and restroom supply inventory to ensure adequate stock levels at all times.
Perform accurate data entry into various systems and spreadsheets.
Ensure daily stocking and replenishment of printer paper and other shared office resources.
Coordinate ordering of business cards and other printed materials.
Monitor and track company-issued equipment assigned to employees.
Monitor company fleet GPS activity and report issues as appropriate.
Copy, scan, collate, and compile documents and other materials as requested.
Run routine office errands, as needed.
Manage the inventory and distribution of company merchandise.
Assist with ad hoc projects and tasks, as assigned.
Perform other related duties as assigned to support office and operational needs.