Administrative Assistant

Firma de Reclutamiento en PR • San Juan, PR

9d • $14

About The Position

Key Responsibilities Manage executive calendars, meetings, travel arrangements, and logistical needs. Prepare, edit, and organize reports, presentations, correspondence, and internal communications. Serve as a primary contact for calls, visitors, emails, and interdepartmental coordination. Maintain organized digital and physical records, files, and office documentation. Support executive projects, follow-ups, and action items to ensure timely completion. Coordinate office supplies, meeting materials, and vendor-related requests. Uphold confidentiality standards and comply with internal policies and procedures.

Requirements

• Bachelor’s degree in Business Administration or a related field, or equivalent experience.
• Minimum two (2) years of experience in administrative or executive support roles.
• Strong bilingual communication skills in English and Spanish (written and verbal).
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); CRM exposure preferred.
• Excellent organizational skills, time management, and attention to detail.
• Ability to prioritize multiple tasks, work independently, and meet deadlines.
• Professional demeanor, discretion, adaptability, and customer-service orientation.

Responsibilities

• Manage executive calendars, meetings, travel arrangements, and logistical needs.
• Prepare, edit, and organize reports, presentations, correspondence, and internal communications.
• Serve as a primary contact for calls, visitors, emails, and interdepartmental coordination.
• Maintain organized digital and physical records, files, and office documentation.
• Support executive projects, follow-ups, and action items to ensure timely completion.
• Coordinate office supplies, meeting materials, and vendor-related requests.
• Uphold confidentiality standards and comply with internal policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level