Administrative Assistant

Chubb•Rochester, NY

11d

About The Position

This position requires the ability to handle multiple priorities, anticipate needs, and independently handle tasks and decisions, working closely with administrative and marketing team. The ideal candidate must be able to provide personalized and confidential executive assistance with discretion and judgment, display a high degree of professionalism when dealing with key executives and business partners, and be able to work with minimal supervision. The position reports to the Rochester Branch Manager and may occasionally provide support to the Boston and New Haven Offices. Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.

Responsibilities

Participate in planning and provide administrative support for departmental meetings and special events.
Create effective PowerPoint and other presentations, as needed.
Schedule and coordinate travel arrangements. Keep up to date on corporate travel policies and travel booking software, e.g., Concur.
Prepare, submit, and track expense reports, as well as assist with data input and report generation
Arrange meetings and conference calls.
Responds to regularly occurring requests for information.
Maintain a proactive diary of items, including proactive support and follow up on items as needed.
Maintain schedules and calendars.
Responsible for maintaining reporting, administrative & marketing support systems accurately and comprehensively.
Proficient user of MIS, CMR and other financial reporting tools
Coordinate, plan and lead branch social, volunteer and holiday events
Performs other duties as assigned.