Administrative Assistant

Shields Asphalt Paving • Bakerstown, PA

8d

About The Position

We are currently seeking a detail-oriented Administrative Assistant to support our office and operations team. This role plays a key part in keeping daily administrative functions organized and running smoothly.

Requirements

• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• High attention to detail and accuracy
• Ability to manage multiple tasks and shifting priorities
• Strong communication skills, both written and verbal
• Self-motivated with the ability to work independently and as part of a team

Responsibilities

• Answer and direct phone calls and emails
• Maintain and organize digital and physical files
• Assist with data entry and document preparation
• Support Accounting with basic administrative tasks (invoicing, filing, tracking documents)
• Coordinate calendars, meetings, and internal schedules
• Prepare and distribute internal reports and correspondence
• Track and follow up on required paperwork and deadlines
• Assist with onboarding paperwork for new employees
• Provide general administrative support to management and office staff

Benefits

• Competitive base salary
• Generous PTO policy + paid holidays
• Medical, dental, vision, and life benefits
• 401k w/ employer match
• 529 Plan w/ employer match
• Health & wellness gym reimbursement program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed