Administrative Assistant ( Streets)

City of Odessa • Odessa, TX

17d • $20 - $26 • Onsite

About The Position

Performs diverse administrative, customer service, and technical work related to the Street Division. Maintains/updates Street maps and related layers for the Geographical Information System, and performs related work as assigned. Performs special assignments and resolves operational issues. Produces final reports for Street and other departments. Responsible for secretarial and administrative duties.

Requirements

• High School Diploma or GED required
• One year of related experience as an Administrative Assistant
• One (1) year computer experience required including a proven proficiency in word processing, spreadsheets and databases
• Knowledge of policies, rules, and regulations covering specific areas of assignment.
• Knowledge of City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules.
• Knowledge of operations, services, and activities performed by the assigned department.
• Knowledge of methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management.
• Knowledge of methods and techniques for researching and compiling data for reports and presentations.
• Knowledge of customer service principles, protocols, and methods.
• Knowledge of business computers and standard MS Office software applications.
• Skill in understanding and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations.
• Skill in interpreting and explaining policies and procedures of assigned department.
• Skill in using initiative and independent judgment within established procedural guidelines.
• Skill in researching and compiling data for reports and technical documents.
• Skill in dealing tactfully and courteously with the public.
• Skill in following verbal and written instructions and procedures.
• Skill in entering data with high levels of accuracy and productivity.
• Skill in establishing and maintaining cooperative working relationships with co-workers.
• Skill in communicating effectively verbally and in writing.

Nice To Haves

• Experience with ArcGIS

Responsibilities

• Responds to citizens' requests for information and services; consults with Ector County and Texas Department of Transportation and other City of Odessa Departments on related problems; completes forms as requested by other departments, cities, organizations and agencies.
• Utilizes ArcGIS to maintain/update all GIS maps needed by department (exp. Alley maps, mower maps, sweeping maps and Pavement Management Maps).
• Utilizes knowledge of various Street Division policies and procedures; produces routine correspondence and other typewritten material for superintendent and operations manager.
• Prepares monthly and annual Street Division reports. Enters and prepares finished work orders for closure.
• Processes and maintains records of all unsafe structures, board-ups, vacant lots, and vacant structures sent from Community Development. Files cost reports and liens after work is completed.
• Operates photocopier, personal computer, and other light office equipment.
• Supports the departmental operations with regular and timely attendance.
• Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED