Administrative Assistant

Ideal Siding • Burnaby, BC

23d • Hybrid

About The Position

Ideal Siding is seeking a highly organized, detail-focused Administrative Assistant to provide broad administrative and project support across the head office. This role will assist teams in staying organized, responsive, and on track during busy periods. The Administrative Assistant will support the administrative team, HR, executive leadership, and other HQ departments with scheduling, documentation, coordination, communication, and follow-up tasks. The ideal candidate is proactive, polished in communication, comfortable working with leaders, and able to manage multiple priorities without losing attention to detail. This position is suitable for someone who enjoys variety, takes ownership of their work, and desires to grow with a fast-moving company.

Requirements

• 2-3 years of proven experience as an Administrative Assistant, HR Assistant, Office Coordinator, or in a similar administrative support role.
• Experience working directly with executive leadership or senior leaders in a professional setting.
• Strong communication, follow-up, and relationship-building skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Comfortable with basic calendar management, meeting coordination, and administrative project support.
• Proficiency in Google Workspace, Microsoft Excel, and document management tools.
• A proactive attitude, strong ownership mindset, and willingness to support different teams when priorities shift.

Responsibilities

• Maintain and update internal spreadsheets, shared drives, databases, trackers, and documentation.
• Manage shared inboxes, correspondence, scheduling, follow-ups, and basic calendar coordination.
• Create and update templates, forms, process documents, and internal resources.
• Help coordinate team meetings, internal events, training sessions, cross-functional projects, agendas, and meeting logistics.
• Support HQ teams with administrative tasks, project coordination, action item tracking, and deadline follow-up during busy periods.
• Assist with job postings, candidate scheduling, interview coordination, recruiting communication, and follow-ups.
• Help maintain HR and recruiting trackers, onboarding materials, employee files, internal documents, and people-related admin resources.
• Support onboarding coordination and work with hiring managers and leadership to keep HR and recruiting processes organized and moving forward.
• Communicate professionally with executive leadership, department leads, and internal team members.
• Provide basic administrative support to leaders, prepare simple reports, agendas, and follow-up summaries as needed.
• Handle confidential and sensitive information with professionalism and discretion.

Benefits

• 36-hr work week for a healthy work/life balance
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Flexible hybrid work schedule (1–2 days per week in-office)
• Extended health and dental care
• Free on-site parking
• Company events
• A collaborative and supportive work environment that encourages personal and professional growth
• Flexible work from home options available.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed