OPS ADMINSTRATIVE ASSISTANT - 67915009 1
About The Position
This is an administrative position assisting the Regional Operations Manager (or Regional Program Administrator) in the operation of the Region. The employee provides administrative support, researches and gathers data, prepares draft reports and correspondence, recommends and implements operational administrative systems, and interprets policy to provide guidance and assistance to further the achievement of the goals of the Region. The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.
Requirements
- High School Diploma or its equivalent.
- Proficient in using databases, electronic files and Microsoft Office Programs.
- Experience in providing excellent customer service.
- Ability to communicate effectively and provide exceptional customer service.
- Ability to use Microsoft Office Programs including Outlook, Word & Excel.
Responsibilities
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, prepares and distributes incoming and outgoing mail and packages, and assists clients and other visitors.
- Receives, inputs and tracks all Community Activities Plans and resources as well as assists in all preparations related to outreach and community events.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.
- Prepares meeting agendas and takes meeting minutes.
- Drafts and edits letters, reports, and other documents.
- Maintains physical and digital filing systems.
- Operates and maintains office equipment, including printers, copiers, and fax machines.
- Assist with all emergency preparedness and recovery efforts as required.
- Performs other duties as directed.
Benefits
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
