Administrative Assistant

Idaho National Laboratory • Idaho Falls, ID

13h • $23 - $38 • Onsite

About The Position

Idaho National Laboratory's research and operations teams depend on support to focus on mission and nuclear energy development outcomes and as an Administrative Assistant, you'll provide the organizational expertise that keeps complex projects moving forward. You'll compose and edit technical documents and presentations, manage multiple calendars with competing priorities, coordinate travel and expense reporting, order supplies, handle classified and sensitive materials according to protocol, and maintain confidential office records and files. Your responsibilities will include advising on records retention decisions, coordinating space needs and employee onboarding, monitoring critical deadlines, and serving as the point of contact for inquiries about organizational activities.

Requirements

• Level 3: High School or equivalent and 4 years related experience.
• Excellent verbal and written communication skills.
• Demonstrated experience with MS Word, PowerPoint, and Excel including TEAMS.
• Must be able to obtain a Procurement Card.

Nice To Haves

• Proficiency with Microsoft Office, including extensive knowledge of MS Word, PowerPoint, Excel, One Drive, and Teams
• Must have technical experience setting up power point presentations in conference rooms.
• Demonstrated office professionalism interacting with all levels of stakeholders.

Responsibilities

• Compose, type, edit, and proofread a variety of documents, reports, and correspondence. Design and create charts and graphs for oral presentations. Initiate and respond to correspondence of both routine and non-routine nature. Address problems/inquiries and complete periodic and special reports.
• Order supplies by generating requisitions through company-provided systems. Serve as the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.
• Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities.
• Efficiently manage and coordinate multiple calendars/schedules with accuracy and prioritize time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Support office operations by coordinating requests for information or providing general direction to others across INL.
• Coordinate travel accommodations for the organization and prepare travel expense records.
• Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.
• Maintain office records and files, ensuring confidentiality, handle classified, unclassified, and controlled data and materials according to protocol while maintaining vigilance against security infractions and violations.
• Coordinate logistical space needs and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Manage property and space.
• Monitor the status of assignments and deadlines to ensure timely completion.
• May escort un-cleared visitors as requested and assist with high level tours/visitors.

Benefits

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED